Compliant Property IT.FCRA. PCI. Fair Housing.
Veteran-owned managed IT built for Oregon property management firms. FTC Safeguards Rule alignment for rental-application data, FCRA-compliant tenant screening, PCI scope reduction for rent payments, multi-property network architecture, and the operational discipline to keep rent-day reliable.
No commitment. No upsell. Month-to-month if we work together.
Aligned with the frameworks your industry expects
In Plain English
Rental applications carry the most sensitive personal information your firm will ever handle. Social Security numbers, bank accounts, prior addresses, government ID. Federal rules and Oregon state law together set the floor for how that data has to be collected, stored, and disposed of. On top of that, the first of every month is the highest-stakes IT day of your firm, because residents pay rent online and outages cost real money in late fees waived and trust eroded.
We have built operational discipline for property management firms before. We know the major property-management platforms, the rent-payment portal architecture, and the multi-property network design that connects your sites without exposing them to each other. We bring a 60-minute call, a one-page report against the federal rules and your state law, and a recommendation that names the next three things to fix in priority order.
The point of working with us is that you stop having to think about IT. You hire one team to handle the helpdesk, the rent-portal reliability, the tenant-screening data flow, the resident communications, and the cyber-insurance renewal. You spend your time on operations and growth. We handle the rest.
What We Cover for Multifamily and Property Managers
The vertical-specific work, included by default, not as upsells.
FTC Safeguards Rule (16 CFR 314)
Rental-application processors are typically covered. We build the WISP, the qualified-individual designation, the risk assessment, and the technical controls (MFA, encryption, training, IR plan).
FCRA Tenant Screening
Statutory damages start at $100 per violation. We enforce permissible-purpose access, retention limits that purge denied applications, and clean disposal procedures.
PCI Scope Reduction
Hosted-payment-page architecture so card data never touches the firm environment. We confirm the segmentation and document the scope reduction for the QSA conversation.
Multi-Property Network
Per-property network segmentation with centralized identity. No property-local privileged accounts. One leasing-agent identity per person, not shared logins at the desk.
BEC and Maintenance Vendor Fraud
Spoofed-vendor invoice redirection is endemic in this industry. Out-of-band verification of every payment-instructions change, impersonation protection, and banner injection on external mail.
Yardi, AppFolio, Buildium, ResMan
Provisioning, role-based access aligned to job function, integration to accounting, and the resident-portal security configuration.
Common Questions
Does the FTC Safeguards Rule apply to property management companies?
Often yes. The FTC has been explicit that "financial institutions" under Gramm-Leach-Bliley include property managers and rental application processors when they handle nonpublic personal financial information. The June 2023 amendments to the Safeguards Rule require a written information security program, a designated qualified individual, risk assessments, encryption, multi-factor authentication, training, and an incident response plan. Most property management firms that take rental applications, run credit checks, or process rent payments fall in scope.
What is FCRA and how does it affect tenant screening?
The Fair Credit Reporting Act (FCRA) governs how consumer-reporting information, including tenant screening reports, can be requested, retained, and disclosed. For a property management firm: you can only request screening reports for a permissible purpose (a real rental application), you must give an "adverse action" notice if you deny based on the report, and you have a duty to protect the data while you hold it. Violations carry statutory penalties. The IT side is access control, retention limits, and a clean disposal process when an application is no longer active.
What property management software do most companies use?
In 2026 the dominant platforms are Yardi Voyager (mid-to-large portfolios), AppFolio (small to mid-size), Buildium (small portfolios), Rent Manager (mid-size), and ResMan (multifamily, value-add operators). The right choice depends on portfolio size, asset class (multifamily, single-family, mixed-use, commercial), and whether you need affordable-housing compliance reporting. The MSP supports the integration to accounting, the resident-portal security, and the migrations between platforms when a firm scales.
What is the most common cybersecurity threat to property management?
Two patterns lead. First: business email compromise targeting maintenance vendor invoices and rent-collection workflows. An attacker poses as a vendor, sends a payment-instructions change, and reroutes a real invoice payment. Second: tenant data breach exposing the high-value PII collected during rental applications (full Social Security number, bank account, employer, prior addresses, government ID). Both are addressable with MFA, email impersonation protection, and proper application-data retention discipline, but the second category creates significant FCRA and state-data-privacy exposure if it lands.
How does Oregon's landlord-tenant law affect IT?
Oregon Revised Statutes Chapter 90 governs landlord-tenant relationships in the state. The IT-relevant provisions include: written-notice requirements that the property manager has to be able to produce on demand, security-deposit accounting that has to survive an audit, screening criteria that must be applied uniformly (the IT system should not let leasing agents apply different standards by tenant), and document-retention requirements for rental agreements and notices. The MSP supports the document storage, the access controls, and the retention policy.
Ready for a 60-Minute Assessment?
Bring your current setup, your concerns, and your renewal timeline. We will return a one-page gap analysis. No commitment, no upsell.
Get a Property Management IT Assessment